The 6 major benefits of having your own file server

Having your very own file server has often been seen as the preserve of much larger, more complex organisations. These days, however, many small and medium sized businesses reap the benefits of owning a file server.

Below are 6 of the key benefits of investing in your very own file server.

File ServerData security

Data security is certainly one of the most important benefits. Most small businesses operate a peer-to-peer network and each computer workstation stores data on its own hard drive. The problem with this is that if a hard drive fails all of the data on that computer is lost. Very few businesses bother to back-up on an hourly or even daily basis and the resultant loss of time and money can cause huge and even devastating problems for small businesses.

The benefits of a local file server include redundant hard drives, redundant power supplies and automated back-ups, making the business far less dependent on the individual computers. This eliminates multiple points of failure and increases uptime. When a server hard drive or power supply fails you can continue to go about your day with minimal disruption.

Data recovery

Anyone who uses a computer on a daily basis will appreciate this ingenious tool used to recover accidentally deleted data.  The Volume Shadow Copy Service on your server automatically makes copies of all data stored on your network drives several times per day, depending on how you configure it. As a result, if you ever make an error you can restore and recover previous versions of the file quickly and easily.

Data centralisation

When you have a local file server all your data is centralised, which makes it far easier to maintain control and back-up. To provide you with even more control, you can assign permissions which allow only specific users or groups to access certain folders; thereby locking out all unauthorised users.

User control

All of a company’s users and passwords are controlled centrally by a file server.  This makes life a lot easier when it comes to adding new users or disabling access in the event that an employee leaves the company.

User monitoring

When using 3rd party software linked to your file server, you have the ability to track all user activity, such as the web sites that people visit or what files are being accessed.

Remote access

Remote access allows you to configure a VPN (Virtual Private Network), which enables you to easily access the data wherever you may be. It also allows you and other authorised personnel to access any and all company files from remote locations.


Owning your own file server may seem like an additional expense that you can do without, however, like insurance for your car; this is only until you have an accident or a breakdown. Remember; according to the National Archives and Records Administration: a staggering 80% of businesses without comprehensive IT security and recovery strategies go out of business within 2 years of a major disaster?*

This statistic is made even more startling by the fact that we live in a digital age, where almost every employee has access to a company computer and that all-important data and yet still a huge amount of companies remain unprotected.

For more information about servers and a no-obligation chat about how ATS can work for you, please contact us by calling 0121 667 4147.

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